Raynsford Academy is pleased to be able to provide the children of our school the opportunity to attend Breakfast Club and After School Club. These clubs may be attended on a fulltime or a part time basis. The sessions can be booked in blocks over extended periods of time or as and when required, however places are subject to availability. 

This extended care provision is an extension of Raynsford Academy, organised and run by staff of the school. Therefore, it operates in line with the school’s ethos and values and high expectations of pupil behaviour. The wraparound care staff members have been appointed for their expertise in childcare and have the necessary qualifications for safeguarding, behaviour management, first aid and food hygiene.  

To support families and children with wrap around care we provide the following to children from Reception to Year 6:

Breakfast Club –  7:45am – 8:50am. 

After School  Club - 3:20pm - 4:30pm and  4:30pm - 5:30pm 

Please book via Parent Mail

 Terms and Conditions

The terms and conditions have been devised to ensure the smooth running of the club, to keep the children safe and to enable all children attending the Extended Care Clubs to have an enjoyable time. Failure to follow the rules could result in bookings being refused.

 BOOKINGS

• All bookings must be made at least 48 hours in advance by ParentMail.
• Bookings made can only be amended or changed where 7 days notice is given. Any amendments to bookings will be required in writing to the school office.
• You are able to book 13 weeks in advance.
• In the event of a last-minute booking please contact the school office by telephone to check availability. Where we have availability, you will be able to make a booking.
• If a last-minute booking is made on your behalf it is your responsibility to go into ParentMail to pay.
• We cannot offer credit for sessions cancelled or amended without 7 days’ notice or if your child is absent from school

 ADMISSIONS

• The admissions limit is set at 30 children for breakfast club and 30 for afterschool Club. 
• The club is open to children from Reception through to Year 6 who attend Raynsford Church of England Academy and runs during term time only. 

 PAYMENT OF FEES

• Fees must be paid at point of booking via Parentmail or in advance by Childcare Vouchers. Please enquire if your company has already registered for childcare vouchers
• Fees will not be charged if the club is not open, or cancelled by the school.

 CHILDCARE VOUCHERS

• Childcare vouchers will be allocated to your account once they have cleared through our bank.
• Please email extendedcare@raynsfordacademy.co.uk to advise how you would like these vouchers allocated to your account. e.g  £170 National Savings vouchers to be allocated as follows:
• o £110 to my child’s breakfast club and £60 to After school club.
• Once allocated to your account a confirmation email will be sent.

 EQUAL OPPORTUNITIES POLICY

• The Extended Care Club is available to provide care for all children using the admissions criteria regardless of gender, cultural background, disability or religion and we will honour and respect everyone.

 COLLECTION

• Your child will not be allowed to go home under any circumstances without a parent or someone appointed by a parent. 
• Always let us know if someone different is collecting your child.  
• Please ensure all emergency contact numbers are up to date with the school office.

 CHILD ABSENCE

• Please inform us if your child is going to miss a booked session.  You will still be charged for the session and the usual rate applies. Please contact the club personally, do not leave messages with children. Please email our designated email address -  extendedcare@raynsfordacademy.co.uk

 LATE COLLECTION

• All children must be collected by the end of your booked session.
• There will be a late collection fee for every child that is collected after their booked time. £5.00 is chargeable for EVERY 15 minutes after the booked time before 6pm.
• If a child is not collected within half an hour of their booked time and we are unable to contact either the parents or other emergency contacts then Social Care will be contacted.

 BEHAVIOUR

• We hope that your child has a good time whilst with us but we do expect them to be responsible and courteous to each other and the supervisors.
• They are expected to follow any instructions that they are given and have the same behaviour expectations as in school.
• If after continual reminding, the child is still showing signs of non-compliance they will be quietly removed from the situation and placed elsewhere within the club.
• If there is a persistent problem the Headteacher will talk to parents about their child.

 TERMINATION

• If you consistently book spaces which you do not use, Raynsford’s Extended Care Club has the right to withdraw the offer of a place.

 QUESTIONS

• Please discuss any questions with the School Office.
• We thank you for your assistance in helping to ensure it is an enjoyable and safe place for your child.

 TERMS AND CONDITIONS

The following terms have been listed in the interest of your child and the Extended Care Club and we would appreciate you reading them carefully

• Fees will not be charged if the Extended Care Club is not open for any reason
• Fees are charged for the hours booked.
• If you collect your child early you will not receive a refund.
• The School Office must be informed directly of any booked absence from the Extended Care Club.
• If the school office books a last minute session you agree to go onto ParentMail and pay for this session immediately.
• You will not be able to swap or cancel sessions and refunds will not be given unless 7 days notice is given in writing.
• If someone else is going to be collecting your child please inform the staff at the Club or Office Staff 
• A child will only be allowed to go home with another adult if it has been communicated in advance.
• If we are at all unsure of the person collecting a child, we shall contact one of the child's parents by telephone before allowing them to go.
• You agree not to send your child to the extended care club if they are unwell.
• Your child must be collected by the end of the booked session. Persistent late collections will result in your place being cancelled.
• If you are late for any reason an additional charge of £5 is payable for every 15 minutes after the agreed collection time up to 6pm.
• If a child has not been collected after 6pm and no contact has been made with the parent/guardian, Social Care will be contacted.
• We cannot accept responsibility for the children’s possessions or valuables whilst they are attending the club.
• If you consistently book spaces which you do not use, Extended Care Club has the right to withdraw the offer of a place.
• Please inform the School Office of any changes to contact or medical details.
• The staff at the Extended Care Club have a duty to report suspected child abuse or neglect.
• The staff at the setting have a duty of care to share information with other professionals as appropriate.
• In a medical emergency staff will provide medical treatment as necessary and inform parent/carer of any treatment provided.
• By booking a place at our Extended Care provision you are automatically agreeing to our terms and conditions.

CONTACTS

 School office 01462 812319                      

 Office email:  office@raynsfordacademy.co.uk

 Extended Care email:  extendedcare@raynsfordacademy.co.uk